The list provides information on:
| Expected | the date that the order is due |
| Order no | the unique order reference number |
| Supplier ref | the suppliers order reference number |
| Supplier | the supplier that the order was placed with |
Colour is used to indicate the status of the orders:
| Black | awaiting delivery |
| Green | order has been completely received |
| Blue | part of the order has been received |
| Red | the order is overdue/past its expected arrival date |
A drop-down allows the user to select orders displayed:
| For my compounds | all orders containing compounds for the user |
| For my departments compounds | all orders containing compounds for the departments for which the user has access |
| Made by user | all orders made by the selected user |
| For user | all orders containing compounds for the selected user |
| For department | all orders containing compounds for the selected department |
| All | all orders |
| Overdue | all orders that are past their expected delivery date |
| Made in last 2 months | all orders placed within the last 2 months |
There is also a search facility allowing the user to type an Order number, the suppliers’ order number, or the Reference number of any compound on an order.
The lower part of the screen displays the details of the highlighted order
Receive and Update
Allows the user to mark each compound within the order as received and update any relevant information.
Each compound is listed using colour to indicate the status:
| Black | not yet received |
| Green | received and ready to use |
| Blue | received, but further details required |
After highlighting a compound, there are two methods for marking it as received.
Receive and Update
This marks the compound as received. The user updates any of the following information, and the compound will be ready to use.
Department, Owner, Project, Protocol/licence, Compound, Cost, Activity, Quantity, Concentration, Spec act.
The user completes the following:
| Reference date/time | the reference/activity date of the compound |
| Date/time received | when the compound was received |
| Received by | who received the compound |
| Batch number | the suppliers’ batch number (free text/optional) |
| Lot number | the suppliers’ lot number (free text/optional) |
| Expires | the date at which the compound will no longer be considered usable |
| To be stored in | the location where the compound will be kept |
The On Delivery field will update with the decay corrected amounts at the time the compound was received.
Receive and Hold
This marks the compound only as received and does not require the user to update details. This would be used when the compounds are received into a holding area. but not unpacked and then later passed to the recipient.
The information required by the user is:
| Date/time received | when the compound was received |
| Received by | who received the compound |
| Location | the location the compound will be held in |
View / Edit This Order
Allows the user to edit the details of the previously made order.
After highlighting, it is identical in operation to Create a New Order
Receive and Hold Only
This option is similar to the Receive and Update option but assumes that all the compounds will be held (i.e. second option)
The following information must be entered:
| Date/time received | the time the compounds were received |
| Received by | who received the compounds |
| Location | where the compounds will be held |
The user can then tick the compounds that have been received.
Receive Without Order
Allows the user to receive a compound on-site with no prior request or order information.
It is identical in use to the Compounds, Enter a New Compound option
Receive from Request
Allows the user to receive a compound against an authorised request without first having to create an order.
The user first selects the request for the compound being received.
After selecting the request, the user updates the following information:
| Reference | the unique reference code for the compound |
| Department | the department that owns the compound |
| Owner | the user that owns the compound |
| Project | the project or study that the compound is for (free text/optional) |
| Protocol/licence | the protocol or licence under which the compound will be used |
| Catalogue code | the manufacturers/suppliers catalogue code for the compound |
| Supplier | the supplier of the compound |
| Compound | the name/details of the compound (free text) |
| Radionuclide | the radionuclide that the compound contains |
| Cost | the cost of the compound (optional) |
| Reference date/time | the reference/activity date of the compound |
| Activity | the activity received |
| Quantity | the quantity received |
| Concentration | the concentration received |
| Calculate | the value that is calculated from the other two |
| Spec act | the specific activity received (optional) |
| Date/time received | when the compound was received |
| Received by | who received the compound |
| Batch number | the suppliers batch number (optional) |
| Lot number | the suppliers’ lot number (optional) |
| Expires | the date when the compound will no longer be of use |
| Stored in | the location the compound will be kept in |
| Notes | any other notes (optional) |
The on-delivery fields display the decay corrected amounts being received.
Receive from Clipboard
Allows the user to receive compounds transferred from another IsoStock system.
If the user receives an email containing the encrypted data created by the transferor, they can enter the compound into the system using this data. Copy the data to the clipboard and then select this option.
Once selected, this option is identical to Compound Details – Enter New Compound.
Note that it is only possible to paste clipboard data created from IsoStock.
Print Stock Label
Print This Order List/Order
Allows the user to print:
- the list of orders – date ordered, Order no, Supplier detail, Expected date, Delivery status
- details about individual orders – Order number, Supplier order ref, Date/time ordered, Ordered by, Date expected, Supplier details, Reference, Department ordered for, Project, Licence, Compound, Radionuclide, Activity, Quantity, Concentration, Specific Activity
Exportable to PDF/Excel/CSV/Clipboard to Excel/Word/email.
Show Edits
If a request has been edited, the option Show Edits will be available. The option details the date/time/user and reason for the edit, together with an audit trail of the changes that were made.
Print Compounds for Delivery
During the Order process, there is an option for Deliver to. If the items have been partially received using Receive and Hold, this report will list the items with their respective intended delivery locations.