Sealed Sources

Provides access to all the main functions that can be performed on individual sealed sources.

Details Page

Lists the sealed sources and equipment filtered by:

On site	souces currently on site
On site – licence	sources on site under a selected permit licence type
On site including waste	sources on site including those marked as waste
No longer onsite	sources no longer on site / disposed / transferred
Waste items, still on site	sources marked as waste items
Disposed of	all sources disposed of
Transferred off site	all sources transferred (not as waste)
With overdue tests	lists sources with overdue test
Leak test within 1 month	lists sources that need leak testing within 1 month
Calibration within 1 month	lists sources that need calibration testing within 1 month
Location check within 1 week	lists sources that need location test within 1 month
All

Further filtered by:

Owned by my department	show sources owned by any department the user has access to
Owned by department…	any sources owned by the selected department
Owned by user…	any sources owned by the selected user
Serial/model/name	search by…
In location…	any source stored in the selected location
Containing radionulcide…	select a radionuclide
All

The listed details include:

Reference	unique reference number of the source
Serial	serial number of the source
Name	recognisable name given to the source/equipment
Nuclide	radionuclide it contains
Curr Activity	current decay corrected activity
Model	model name/number of the source/equipment
Date	date the source was received
Location	current location of the source
Leak Due	date next leak test is due
Registration	any permit/registration notes
Calib due	date next calibration test is due
Loc Chk Due	date next location check is due
Quantity	quantity/weight of the source if applicable
Disp date	date source was disposed of
Transfer/disposal to	site/contractor source was disposed/transferred to
Licence	sealed source licence type

Colour is used to status:

Black	On site
Blue	Exempt
Green	Off site/waste
Red	Checks/tests overdue

Add a New Source

Allows the user to enter new sealed sources, including sources housed within equipment, where both details can be recorded.

The information that can be recorded is:

Reference	the unique code for the source
Supplier	name of source supplier
Manufacturer	name of source manufacturer
Model no	model number of source
Serial no	serial number of source
Sources name/Equipment name	recognisable name given to source/equipment
Housed in equipment/instrument	whether the source is embedded in other equipment
Manufacturer	manufacturer of the equipment
Model No	model number of the equipment
Serial no	serial number of the equipment
Equipment name	description or name of the equipment
Date received/time	date/time source was received
Owner	owner of the source
Mark as Source is private/extended security	source is only visible to users who have the security option ticked
Radionuclide	radionuclide within the source
Reference date/time	reference date/time of the activity
Activity (with selectable units)	initial/reference activity
Weight (with selectable units)	optional weight
Location	location where the source is to be stored
Store	store within a location where the source is to be stored
External Owner	free text to record external owner
Licence	sealed source licence to list/summarise within (option for exempt)
Registration info	free text registration notes
Perform leak test every (definable/selectable)	frequency of leak tests required
Check whether in location every (definable/selectable)	frequency of location checks required
Perform calibration every (definable/selectable)	frequency of calibration required
Expiry date	date when source is no longer useable
Order no	can be used to link to purchasing systems
Notes	any other free text notes relevant to the source

View/Edit This Source

Allows the user to see all the details and make edits if required.

Copy Source

Allows the user to make a copy of all the details of an existing sources and edit/add new details at the same time. Details generally specific to a source (eg. serial number) will be blanked.

Copy Multiple Sources

Allows the user to make multiple copies of an existing source, adding the serial number, reference date/time and activity of each copy. Each source will be given a new unique reference code.

Move This Source

Allows the user to record the movement of a source between different locations. Within the same function, the department and owner can also be changed.

The date/time and who moved the source is recorded.

There is an option to select from a drop-down menu that lists recent moves to aid quicker data entry.

This option can also be used to allocate an external owner where sources are kept for 3rd parties.

Perform Leak Test

The user can record leak tests against an individual source.

The date/time is recorded together with the user undertaking the test and a passed/failed outcome.

There is a free text box used to record a Report number.

The next leak test date will be automatically updated.

Check Source Location

The user can record location checks against an individual source.

The date/time is recorded together with the user undertaking the check.

There is a free text box used to record a Note/comment.

The next location check date will be automatically updated.

Calibration

The user can record calibration tests against an individual source.

The date/time is recorded together with the user undertaking the test and a passed/failed outcome.

There is a free text box used to record a Cert number.

The next calibration date will be automatically updated.

Transfer Off-Site

The user can record that an individual source has been transferred off-site. The date/time is recorded together with the user making the transfer.

There is a list of pre-configured sites to record the transfer to, or company name, address, contact, and reference can be manually entered where applicable. Sites are added in Setup – Non waste transfer sites.

Dispose to Container

The user can record the disposal of an individual source into a waste container.

The date/time is recorded together with the user making the disposal.

From the drop-down menus the waste type and waste container number can be selected.

Mark as Waste

The user can record that a source is to be considered as a waste item, without putting it in a waste container. This is in contrast to disposing of the waste into a container (also classing it as waste) above.

A phantom container will be created in Department Waste with the same reference as the source. It can then be managed in the same way as other waste containers.

Move In/Out of Equipment

The user can record that a source is housed inside equipment or an instrument, detailing manufacturer, model no. serial no. and equipment name.

Moves in/out of the equipment can then be recorded with date/time of move and user making the move.

Free Text Note

Free text notes can be added as a transaction against individual sources with date/time and user that is adding the details/note.

Additional Detail

This option adds additional details / notes from a set of predefined templates with/or without parameters.

Select the type of note, and add the parameter values where applicable.

Attach Document

This option attaches a document to the source.

You can attach a document of any type. When viewed it will use the native viewer on the computer for that file type. eg. PDF – Adobe Reader.

IsoStock can handle image files JPG, PNG, BMP, TIFF natively and display them within the Sealed Source details.

Enter the date/time of attachment and user making the attachment. Enter the description to list on the transactions and select the file by entering the path, or by clicking on the […] and navigating to the file.

Delete This Source

You can use this option to delete a source entered by mistake.

You cannot delete sources that have transactions attached.

View Decay Table

This option provides a table showing the decayed activity for the source on a given date. The range can be selected in Days, Months, or Years.

Print Label

The user can print a label with detail of the source.

Print This Source

The user can print the details recorded about the individual source.

Exportable to PDF/Excel/CSV/Clipboard to Excel/Word/email.

Print Leak Test Certificate

The user can print the details recorded about individual leak tests against the source. Highlight the leak test in the Transaction table.